An assumption some business owners have is that they do not need to upgrade their office printer as long as their current one is in good working condition. However, if you have had your office printer for a significant amount of time, you may be missing out on new technology that would make your office printing needs more efficient, which would, in turn, increase productivity. With technological advancements over the years, the office printer is no longer equipment merely used for printing and photocopying. Here are just a few of the essential features that you should look for when investing in a new office printer.
Internal memory
Just as smartphones and computers come with high memory capacities, office printers now have an internal memory incorporated. The amount of memory that office printers come with will vary. Therefore, you should be sure to check the various capacities before you choose one. The size of memory that your business will need will depend on the number of jobs that you usually have to print. Thus, the more tasks that you will be queuing for your printer, the higher the memory you should choose.
Internal memory can increase the productivity of your business, as employees will no longer have to wait in line to have their documents printed. Instead, all they need to do is save the work right in the printer, and it will print it out as the employee goes ahead with other tasks. It should be noted that the internal memory would also have a maximum upgradable capacity. Therefore, you should keep this in mind if you plan to increase the internal memory down the road.
Networking
Another feature that has started being incorporated in new-age office printers is networking. Networking refers to the printer's ability to connect with other devices, usually computers, in your office space. Some printers may only have one networking option, which would be through the use of a USB device. However, other printers may offer you advanced options such as integrated wireless connectivity that will enable all office computers to be directly linked to the printer.
Wireless connectivity is especially convenient if your business largely prints documents directly from the internet, as it saves you the trouble of having to download the various files that you would want to have in hard copy. As such, the networking feature provides your employees with easier management of documents and records, making the printing process significantly more time efficient for your business.
Share25 April 2017
Hello, my name is Sandra and I live in Australia. This is my new blog which is all about the benefits of planning when operating a business. I am new to the world of business but in the 6 months that I have been running my shop, I have learnt an awful lot. My teacher has been Mr Jones, a local businessman with many years of experience. Mr Jones helped me to plan my budget, source my stock and to negotiate with suppliers. I decided to start a blog to pass on some top tips to others. I hope you find it useful.
